Mark Mutz called the meeting to order with introduction of new executive committee:  Jerome Bannister – President, Debra Marsee – Treasurer and Ellen Martin – Secretary.

Debra read the treasury report.  The balance is $30,341.80.  The breakdown is as follows:

Baseball – $1,457.72                                             Basketball Cheerleading – $337.50
Basketball Concessions – $400.47                     Boys Basketball – $5,258.61
Boys Soccer – $427.46                                         Cross Country – $50.00
Football – $8,200.16                                            General Fund – $5,460.99
Girls Basketball – $1,076.76                               Girls Soccer – $1,636.88
Golf – $80.00                                                        Hockey – $642.18
Softball – $2,712.08                                              Tennis – $29.80
Track – $45.16                                                      Volleyball – $1,981.41
Wrestling – $544.62

Girls Soccer would like a copy of the activity report.  Debra will email this to Coach Clapp.  The board purchased new Financial software for the transition.

Presented new Check/Deposit Request Form to be used effective immediately (copy attached).  Debra went over the instructions and the schedule she would like to follow.

The board agreed to continue to use the Kroger cards and distribute the money to each sport.  These monies will be deposited each quarter.

Fund raising – Motion passed to have a 2011 Raffle.  Jerome will get the paperwork that must be submitted in June of 2010 to participate in 2011.

Membership – Discussed having coaches mention booster memebership in team meetings.  Motion passed to reduce the 2011 PHS Sports Booster membership fee from $30.00 to $20.00.

Thank you to all who attended and thank you to our previous executive committee for getting us where we are today.

Next meeting is set for August 19th, 2010 at 6:00 pm.

Ellen Martin, Secretary
PHS Athletic Booster Club
phsboostersec@live.com
615-268-0623

Jack Daniels – Football                                   Mark Mutz – President                                  

Tonja Hiloma – Tennis                                    Billy Mooney – Girls Basketball                    

Diane Giddens-Girls Basketball & Soccer     Karen Boots – Volleyball

Vickie Gilbert – Track                                    Pete Wade – Track & Girls Soccer

Charlotte Townsend – Volleyball                   Ron Idema – Softball

Robbie Maguigan – Girls Soccer                    Karen Hart – Tennis Coach

Julie Campbell – Track & Girls Soccer           Eric Lifsey – V. Principal

Chris Ladd – Boys Basketball                                    Tina Mihacsi – Treasurer

                                                                        Sheila Pitts – Secretary

Mark Mutz opened the meeting.  He stated we needed to get all sports involved in the booster club & that we needed to get parent reps. from each sport also.  He expressed concerns on previous attempts for fundraising.  Coach Daniels spoke briefly about his involvement with Ravenwood & Brentwood’s athletic booster clubs.  Mr. Lifsey spoke about his involvement with Centennial.  One suggestion that Mr. Lifsey had was selling advertising banners to hang in the gym & on the athletic fields. 

Diane Giddens spoke of another fundraising idea.  The William Co. Fair, which is being held August 7-15, 2009, has fundraising opportunities by operating the large concessions stand at the Ag Park.  We would need to stock the concession stand so there would be an out-of pocket expense at the beginning.  In order to be successful with this fundraiser, there would have to be solid firm commitments from parents to help work & run the concession stand.  She sent an email to Coach Daniels with the fair hours of operation.  This email was forwarded to all of the coaches.  The coaches will need to get back with Coach Daniels or Mark Mutz with their numbers of commitment before we can pursue this fundraiser. 

Mark Mutz stated that we needed nominations for the new board.  These positions will be open for nomination until March.31^st.  He emailed all of the coaches asking for their help.

Tina Mihacsi reported the treasury report.  The balance is $38,247.17.  The breakdown is as follows:

Baseball-$6,217.68, Basketball Cheeerleading-$337.50,Boys Basketball-$2,877.63, Boys Soccer-$1,379.74, Cross Country-$50.00, Football-$14,405.98, Football Cheerleading-$0.00, Girls Basketball-$1,466.36, Girls Soccers-$1,367.93, Golf-$80.00, Hockey-$642.18, Softball-$2,069.91, Tennis-$0.00, Track-$41.16,Volleyball-$2,302.93, Wrestling-$972.42, General Booster Fund-$4,035.75

There was an inquiry on the booster club’s mission statement and how the booster club benefited the sports programs at PHS.  The General Booster fund has contributed to several sports.  Items purchased under the current officers are as follows:

-          Gator & Tractor repairs were $1,388.20.  The general fund contributed $694.10.  This would benefit all outdoor sports because several use this equipment.

-          Vertec Machine was purchased for $599.27.  The general fund contributed $279.63.  The sports that would primarily use this equipment are football, basketball and volleyball.

-          Ice Machine was purchased for $2,854.00.  The general fund contributed $612.33.  This benefits all outdoor sports.

The following are fundraisers that have been implemented in the last several months:

     -     KROGER Care Cards – We are starting to receive checks from this fundraiser. 

      We will be sending out a report reflecting which sports will receive portions of

            the checks.  Please remember, the cost of each card ($5.00) and the administrative

fee (10% up to $250.00 per year, per sport) will be deducted from each       participating sport.  The $250.00 administrative fee will be credited back to the general booster fund. 

-          YTB Website –To check out this website, please go to www.ytbtravel.com/phsbc

We haven’t received any royalties from this fundraiser yet. This is a great way to 

 plan a trip and at the same time, help out the booster club.

Information for these fundraisers was mentioned in the August 25, 2008 minutes.  We are currently working on a PHS Booster Website.  Mr. Walter McCord has been kind enough to help us with the undertaking.  You can check what we have accomplished so far by going to www.phsathleticboosterclub.com.  This website will contain meeting minutes, by-laws, mission statement, contacts… (Please remember, it’s still under construction).

Since we had several new people at the meeting & other questions regarding the booster club, I have attached copies of the minutes that I have taken, the bylaws, the athletic booster membership form.  All of these have been sent out before but I thought it might help anyone with questions or those who are not familiar with the booster club.  Attached you’ll also find the Page High Athletic Booster Club Mission Statement.  I am sorry I couldn’t provide the mission statement at the meeting.  We have also been working on it so we could put it on our website & since I didn’t have it written down, I couldn’t remember all of it.  I don’t know how everyone else is but if things aren’t always in front of me, I can sometimes forget them.  I hope this information helps everyone and if you can, please pass on the word.  I have enjoyed being the secretary for the last two years but with my son being a senior next year, it’s time for someone else to take over.  Thanks for your help and support!  The next meeting has been tentatively scheduled for August 17, 2009.

Respectively submitted,

Sheila Pitts

Secretary

The Page High Athletic Booster Club met on August 25^th, 2008, in the cafeteria.  Coach Daniels opened the meeting.  Those who signed in at the meeting were:

Panda Dodson – Girls Soccer                         Nathan Brown – Baseball

Cindy Taylor – Football                                  Randy Nelms – Baseball                    

Chris Ladd – Boys Basketball                                    Andy McComiskey – Baseball

JA Reynolds – Boys Basketball                     Nathan Clapp – Boys Soccer

Billy Mooney – Girls Basketball                     Tina Mihacsi – Treasurer

Jack Daniels – Football                                   Sheila Pitts – Secretary

Mark Mutz (President) was unable to attend the meeting.

Family Membership fee for the Booster Club was set at $30.00.  I am making some changes to the registration forms & will email a copy as soon as I have finished.

Anyone interested in joining the Page High Athletic Booster Club, can copy and fill it out.  You can then send it & registration fee to Page High (address will be on form) or you can drop it by the school.  If you do drop it off by the school, please make sure you put Page High Athletic Booster Club on envelope.

Several fundraising ideas were discussed.  “On the Ball” magazine is still an idea for fundraising.  Coach Daniels spoke regarding the following fundraising ideas:

1 – YTB Travel Network – This is a travel agency, with a one-time fee of $499.95.  It would allow Page High Athletic Booster Club, (PHABC) to purchase an Internet based travel booking website customized with PHABC’s name & logo to be used to book travel.  YTB will earn all commissions generated by travel booked on PHABC’s Travel Website.  YTB then agrees to pay PHABC royalties equal to 60% of the total travel commissions actually received by YTB.  This fundraiser was voted on & passed.  The necessary procedures to set this up & start the website will be handled.

2 – Another fundraiser discussed was the “KROGER CARE GIFT CARDS”.  Football has already been participating in this.  The gift card is purchased for $5.00, which is pre-loaded onto the gift card and ready for immediate use.  Prior to shopping, you can load more money on the card.  The participating sport would then receive 4% back on purchases used against the card.  Coach Daniels suggest that if the booster club set this up as a total fundraiser, maintaining records & distribution of the cards, the general booster account could receive a portion of the 4%.  Tina & Sheila will talk to Mark Mutz regarding this idea.

3 – Coach Daniels also spoke about a school he knew of, that had a partnership with a local bank.  The school would receive $5.00 for each account that was opened thru their affiliation with the bank & would also receive $5.00 a month, for each account that remained active.  There may be other banks that offer this type of partnership also.

Tina Mihacsi reported the Treasury Report.  The balance was $53,562.56.  The breakdown is as follows:

Baseball – $3,627.50, Basketball Cheerleading – $37.50, Boys Basketball – $2,608.41, Boys Soccer – $4,410.74, Concessions – $0.00, Cross Country  - $0.00, Football – $27,395.25, Football Cheerleading – $0.00, Girls Basketball – $528.61, Girls Soccer – $2,145.70, Golf – $80.00, Hockey – $642.18, Softball – $2,514.07, Tennis – $0.00, Track – $41.16, Volleyball – $3,765.13, Wrestling – $1,258.61, General Booster Account – $4,508.00

Tina stated that she has been trying to get back, the Booster Club’s annual tax information & books given to the accountant, to complete required annual tax return.  She has made several phone calls and has attempted several times, to pick them up.  Sheila has also called for Tina.  While the Booster Club sincerely appreciates the tax service given to the organization, it feels it is time to acquire someone that is easy to reach, whether by phone or in person, if necessary. 

She also commented that if any of the coaches needed a check, they could email that request.  However, any deposit information would need to be turned in separately.  After money & deposit info. are turned in, she will process & post to that individual sports account.  This helps to keep all account balances accurate.  Any checks deposited, that aren’t clearing, will be charged back to the designated sport account and any fees occurred, by the bank, will also be charged back to that sport.

The meeting was adjourned.  The next meeting is tentatively scheduled for March 2^nd, 2009.  However, please remember any information or updates will be communicated to you by email.

Respectively submitted,

Sheila Pitts

Secretary

The Page High Athletic Booster Club met on August 25^th, 2008, in the cafeteria.  Coach Daniels opened the meeting.  Those who signed in at the meeting were:

Panda Dodson – Girls Soccer                         Nathan Brown – Baseball

Cindy Taylor – Football                                 Randy Nelms – Baseball                    

Chris Ladd – Boys Basketball                                    Andy McComiskey – Baseball

JA Reynolds – Boys Basketball                     Nathan Clapp – Boys Soccer

Billy Mooney – Girls Basketball                   Tina Mihacsi – Treasurer

Jack Daniels – Football                                  Sheila Pitts – Secretary

Mark Mutz (President) was unable to attend the meeting.

Family Membership fee for the Booster Club was set at $30.00.  I am making some changes to the registration forms & will email a copy as soon as I have finished.

Anyone interested in joining the Page High Athletic Booster Club, can copy and fill it out.  You can then send it & registration fee to Page High (address will be on form) or you can drop it by the school.  If you do drop it off by the school, please make sure you put Page High Athletic Booster Club on envelope.

Several fundraising ideas were discussed.  “On the Ball” magazine is still an idea for fundraising.  Coach Daniels spoke regarding the following fundraising ideas:

1 – YTB Travel Network – This is a travel agency, with a one-time fee of $499.95.  It would allow Page High Athletic Booster Club, (PHABC) to purchase an Internet based travel booking website customized with PHABC’s name & logo to be used to book travel.  YTB will earn all commissions generated by travel booked on PHABC’s Travel Website.  YTB then agrees to pay PHABC royalties equal to 60% of the total travel commissions actually received by YTB.  This fundraiser was voted on & passed.  The necessary procedures to set this up & start the website will be handled.

2 – Another fundraiser discussed was the “KROGER CARE GIFT CARDS”.  Football has already been participating in this.  The gift card is purchased for $5.00, which is pre-loaded onto the gift card and ready for immediate use.  Prior to shopping, you can load more money on the card.  The participating sport would then receive 4% back on purchases used against the card.  Coach Daniels suggest that if the booster club set this up as a total fundraiser, maintaining records & distribution of the cards, the general booster account could receive a portion of the 4%.  Tina & Sheila will talk to Mark Mutz regarding this idea.

3 – Coach Daniels also spoke about a school he knew of, that had a partnership with a local bank.  The school would receive $5.00 for each account that was opened thru their affiliation with the bank & would also receive $5.00 a month, for each account that remained active.  There may be other banks that offer this type of partnership also.

Tina Mihacsi reported the Treasury Report.  The balance was $53,562.56.  The breakdown is as follows:

Baseball – $3,627.50, Basketball Cheerleading – $37.50, Boys Basketball – $2,608.41, Boys Soccer – $4,410.74, Concessions – $0.00, Cross Country  - $0.00, Football – $27,395.25, Football Cheerleading – $0.00, Girls Basketball – $528.61, Girls Soccer – $2,145.70, Golf – $80.00, Hockey – $642.18, Softball – $2,514.07, Tennis – $0.00, Track – $41.16, Volleyball – $3,765.13, Wrestling – $1,258.61, General Booster Account – $4,508.00

Tina stated that she has been trying to get back, the Booster Club’s annual tax information & books given to the accountant, to complete required annual tax return.  She has made several phone calls and has attempted several times, to pick them up.  Sheila has also called for Tina.  While the Booster Club sincerely appreciates the tax service given to the organization, it feels it is time to acquire someone that is easy to reach, whether by phone or in person, if necessary. 

She also commented that if any of the coaches needed a check, they could email that request.  However, any deposit information would need to be turned in separately.  After money & deposit info. are turned in, she will process & post to that individual sports account.  This helps to keep all account balances accurate.  Any checks deposited, that aren’t clearing, will be charged back to the designated sport account and any fees occurred, by the bank, will also be charged back to that sport.

The meeting was adjourned.  The next meeting is tentatively scheduled for March 2^nd, 2009.  However, please remember any information or updates will be communicated to you by email.

Respectively submitted,

Sheila Pitts

Secretary