Minutes
by ~ December 11th, 2008. Filed under: Minutes.
The Page High Athletic Booster Club met on August 25th, 2008, in the cafeteria. Coach Daniels opened the meeting. Those who signed in at the meeting were:
Panda Dodson – Girls Soccer Nathan Brown – Baseball
Cindy Taylor – Football Randy Nelms – Baseball
Chris Ladd – Boys Basketball Andy McComiskey – Baseball
JA Reynolds – Boys Basketball Nathan Clapp – Boys Soccer
Billy Mooney – Girls Basketball Tina Mihacsi – Treasurer
Jack Daniels – Football Sheila Pitts – Secretary
Mark Mutz (President) was unable to attend the meeting.
Family Membership fee for the Booster Club was set at $30.00. I am making some changes to the registration forms & will email a copy as soon as I have finished.
Anyone interested in joining the Page High Athletic Booster Club, can copy and fill it out. You can then send it & registration fee to Page High (address will be on form) or you can drop it by the school. If you do drop it off by the school, please make sure you put Page High Athletic Booster Club on envelope.
Several fundraising ideas were discussed. “On the Ball” magazine is still an idea for fundraising. Coach Daniels spoke regarding the following fundraising ideas:
1 – YTB Travel Network – This is a travel agency, with a one-time fee of $499.95. It would allow Page High Athletic Booster Club, (PHABC) to purchase an Internet based travel booking website customized with PHABC’s name & logo to be used to book travel. YTB will earn all commissions generated by travel booked on PHABC’s Travel Website. YTB then agrees to pay PHABC royalties equal to 60% of the total travel commissions actually received by YTB. This fundraiser was voted on & passed. The necessary procedures to set this up & start the website will be handled.
2 – Another fundraiser discussed was the “KROGER CARE GIFT CARDS”. Football has already been participating in this. The gift card is purchased for $5.00, which is pre-loaded onto the gift card and ready for immediate use. Prior to shopping, you can load more money on the card. The participating sport would then receive 4% back on purchases used against the card. Coach Daniels suggest that if the booster club set this up as a total fundraiser, maintaining records & distribution of the cards, the general booster account could receive a portion of the 4%. Tina & Sheila will talk to Mark Mutz regarding this idea.
3 – Coach Daniels also spoke about a school he knew of, that had a partnership with a local bank. The school would receive $5.00 for each account that was opened thru their affiliation with the bank & would also receive $5.00 a month, for each account that remained active. There may be other banks that offer this type of partnership also.
Tina Mihacsi reported the Treasury Report. The balance was $53,562.56. The breakdown is as follows:
Baseball – $3,627.50, Basketball Cheerleading – $37.50, Boys Basketball – $2,608.41, Boys Soccer – $4,410.74, Concessions – $0.00, Cross Country - $0.00, Football – $27,395.25, Football Cheerleading – $0.00, Girls Basketball – $528.61, Girls Soccer – $2,145.70, Golf – $80.00, Hockey – $642.18, Softball – $2,514.07, Tennis – $0.00, Track – $41.16, Volleyball – $3,765.13, Wrestling – $1,258.61, General Booster Account – $4,508.00
Tina stated that she has been trying to get back, the Booster Club’s annual tax information & books given to the accountant, to complete required annual tax return. She has made several phone calls and has attempted several times, to pick them up. Sheila has also called for Tina. While the Booster Club sincerely appreciates the tax service given to the organization, it feels it is time to acquire someone that is easy to reach, whether by phone or in person, if necessary.
She also commented that if any of the coaches needed a check, they could email that request. However, any deposit information would need to be turned in separately. After money & deposit info. are turned in, she will process & post to that individual sports account. This helps to keep all account balances accurate. Any checks deposited, that aren’t clearing, will be charged back to the designated sport account and any fees occurred, by the bank, will also be charged back to that sport.
The meeting was adjourned. The next meeting is tentatively scheduled for March 2nd, 2009. However, please remember any information or updates will be communicated to you by email.
Respectively submitted,
Sheila Pitts
Secretary